Notarisation & Identification
A primary duty of a notary is to identify the client. In the case of individuals, this includes proof of residential address. We will, therefore, require personal documentation from clients and signatories which may include one or more of the following:-
- a passport
- national identity card
- photocard driving licence
- marriage certificate or divorce judgment and/or
Corporate Signing Authority
Where the client is a company or body we will need to satisfy ourselves of the existence of that company or body and the authority of persons signing on its behalf. In the case of companies or bodies established in Canada, we will generally conduct our own checks. In some cases (particularly companies or bodies established overseas) we may ask you to produce certain documents. These might include a certificate of incorporation, good standing certificate or other similar evidence of corporate existence. In order for us to certify a signatory’s authority to represent a company or body, additional documentation will be required, for example:-
- constitutional documents (e.g. memorandum and articles of association)
- a power of attorney in some cases, duly notarised and apostilled
- board resolutions
- bank authorised signatory book
- extract from a commercial register
Documents in a language with which the notary is not familiar may require translation. We will be happy to advise precise requirements in any particular case.
Disclaimer: This article is not intended as legal advice. If you have questions about any of the content of this article, feel free to call 905-452-7734 and ask for a free no obligation consultation.